Abingdon Astronomical Society Mailing List

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This mailing list is for email discussions of astronomical topics and the exchange of messages, notices of meetings and events organised by Abingdon Astronomical Society and others, and astronomical news between members of Abingdon Astronomical Society.

Privacy Policy:

AAS Privacy Policy, Issue 0.2, 27/10/2019

What personal data does Abingdon Astronomical Society (AAS) collect? The data we routinely collect includes members’ names, addresses, telephone numbers and email addresses. We also collect the names and some contact information for visitors to meetings that are prospective members. We collect these data directly from our members when they join the club or are prospective members attending their first meeting.

For some of our members we may have additional information such as committee memberships. For all members we maintain data on whether they have paid their AAS subscription.

How does AAS use these data? We use members’ data for the administration of your membership and communicating with members of concerning membership and our events.

Do we share your data with other organisations? AAS does not share your data with any other organisations.

If you register with aaslist email mailing list, the data you share with the list will be subject to this privacy policy. Membership of aaslist is optional and provides email discussions of astronomical topics and notices of meetings and events organised by AAS and others. When you apply to join the aaslist mailing list your email address is supplied to the administrators of the list, who are members of the AAS Committee.

How do we collect your data? Data are collected from members when they join AAS and complete our subscription form. Data are collected from visitors when they enter their first meeting. Email addresses are also received via applications to join the aaslist list; although, in many cases, members will already have supplied this on joining AAS.

How is your data stored? Completed subscription forms are stored securely in the private homes of the AAS Treasurer and/or Secretary.

Members’ data in electronic form are stored on the personal computers of the AAS Treasurer and Secretary, which have Internet security and anti-virus measures in place. No data are stored remotely except the data provided to the optional aaslist mailing list, which is stored on the UK servers of fasthosts.co.uk and subject to their GDPR policy.

Who takes responsibility for ensuring data protection compliance? We do not have a statutory requirement under the GDPR (General Data Protection Regulations) to have a Data Protection Officer. The Committee of AAS is the Data Controller. The person who is responsible for ensuring that AAS discharges its GDPR responsibilities is the AAS Secretary.

Fasthosts.co.uk is a Data Processor of email addresses of AAS members and others who choose to join the optional aaslist email mailing list.

Who has access to your data? Committee members of AAS have access to members’ data in order for them to carry out their legitimate tasks for the AAS.

What is the legal basis for collecting these data? AAS collects data from members and prospective members that are necessary for the purposes of its legitimate interests as a membership organisation.

How can people check what data AAS holds about them? If you would like to see the name and contact data which AAS holds, you should contact the AAS Secretary.

You can contact us with a ‘subject access request’ if you would like us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.

Does AAS collect any sensitive personal data? The GDPR uses the term “special categories of personal data” to indicate sensitive personal data. AAS does not record any such data.

Can you ask AAS to remove, limit or correct the data held about you? You could maintain your club membership with your correct name but with limited contact details. AAS needs to have at least one method of contacting you. You could for example simply maintain an up-to-date email address.

Alternatively, providing you supply your correct name, you can attend AAS meetings as a returning visitors and pay the returning visitor meeting charges.

If you find some aspect of the data AAS holds about you to be incorrect, please contact the AAS Secretary in person or in writing and ask for the data to be amended.

How long does AAS keep your data for and for what purpose? AAS keeps members’ data after their membership subscription runs out in case they wish to rejoin. However, we will delete any contact data for former members at their request or, in any case, after four years of lapsed membership.

What happens if a member dies? Once we have been told of the death of a member or recently lapsed member, by a relative or estate executor, we will delete the contact data we hold for them.

Where can members see this Privacy Policy? The AAS Privacy Policy will be shown on the AAS website. Paper copies can be provided by the AAS Secretary.

Chris Holt, Secretary, Abingdon Astronomical Society Date:

Archived Messages

 

Fwd: [Infofassocs] Somerset Levels Stargazers 10th Anniversary Event, with the Commission for Dark Skies, April 2022

January 15th 2022

Very advance notice of an online / in-person event that may be of interest. Chris H -------- Forwarded Message -------- Subject: [Infofassocs] Somerset Levels Stargazers 10th Anniversary Event, with the Commission for Dark Skies, April 2022 Date: Thu, 13 Jan 2022 17:25:58 -0000 To Events & Info List. Dear all Paul has passed on details of the Somerset Levels Stargazers 10th Anniversary Eve ...Continue Reading

Fwd: [Infofassocs] The next GoSpaceWatch Lecture 26th Jan

January 9th 2022

This online lecture may be of interest. Chris H -------- Forwarded Message -------- Subject: [Infofassocs] The next GoSpaceWatch Lecture 26th Jan Date: Sat, 8 Jan 2022 12:02:15 -0000 To Events & Info List. Dear all 2022 will take the UK into space from its own soil. Are you ready for the UK Space Boom. Join us at Go Space Watch for a look at the optimal alternative to the land based launch sites: T ...Continue Reading

Re: Zoom Link

January 9th 2022

I will be sending out the Zoom details for the January meetings, along with the recent FAS newsletter, later this afternoon. Chris H On 09/01/2022 16:20, Tim Haymes tvh.observatory@PROTECTED [Abingdon Astronomical Society Mailing List] wrote: From: tvh.observatory@PROTECTED Please forward the Zoom link to me - I ...Continue Reading

Zoom Link

January 9th 2022

Please forward the Zoom link to me - I hope to be there. Cheers:   Tim Haymes (Steeple Aston) ...Continue Reading

Sunspots

January 9th 2022

There are lots of nice sunspots on the Sun if you have a suitably filtered telescope, although the seeing is very poor. Owen ...Continue Reading

Next Meeting

January 8th 2022

Our first meeting of the year is on Monday 10th Jan with Chris Pearson will be talking about the Ariel satellite. Unfortunately we have had to move this meeting to Zoom because of the current Omicron wave and all members of the society should have received a link for this. I am hoping that we can get back to meeting in person in February Owen ...Continue Reading

Fwd: [Infofassocs] Invitation: Gresham Astronomy lectures in 2022 (for your members: free, online)

December 30th 2021

These free online lectures from Gresham College may be of interest. Chris H -------- Forwarded Message -------- Subject: [Infofassocs] Invitation: Gresham Astronomy lectures in 2022 (for your members: free, online) Date: Thu, 30 Dec 2021 11:49:23 -0000 To Events & Info List. Lucia Graves from Gresham Colledge has sent us the following /////////// Dear Local Astronomy Society, I was hoping ...Continue Reading

Fwd: Lord Martin Rees – The World in 2050 and Beyond

December 14th 2021

This not-free online talk on Thursday by the Astronomer Royal, Martin Rees, Baron Rees of Ludlow, may be of interest. Chris H -------- Forwarded Message -------- Subject: Lord Martin Rees – The World in 2050 and Beyond Date: Mon, 13 Dec 2021 15:14:36 +0000 The 2021 Victor Suchar Christmas Lecture at *Bath Royal Literary and Scientific Institution* on *_ ...Continue Reading

Fwd: [Infofassocs] James Webb Space Telescope - Live Mission Briefing for Kids

December 12th 2021

This children-oriented briefing on the James Webb Space Telescope may be of interest. Chris H -------- Forwarded Message -------- Subject: [Infofassocs] James Webb Space Telescope - Live Mission Briefing for Kids Date: Sun, 12 Dec 2021 13:59:55 -0000 To Events & Info List. Dear all You or your younger friends and family may like to see this. The James Webb Space Telescope is scheduled to launch lat ...Continue Reading

Re: Abingdon Astronomical Society Mailing List Digest

December 12th 2021

Unfortunately i cant now attend, so see you all in the New Year. Best wishes for Xmas  - Tim (new member) On 12/12/2021 11:20, Abingdon Astronomical Society Mailing List wrote: From: list-manager@PROTECTED 1 Message(s) [*] Main meeting by, owenb1367@PROTECTED (Sun ...Continue Reading

Administration